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When consultants upload a client-approved proof, LedgerTime stores the file and related extraction data so approvals and invoices have evidence.

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What we store

  • The proof file (PDF / JPEG / PNG / WebP)
  • Metadata such as filename, size, and uploader
  • OCR extraction output and optional correction samples used to improve accuracy
  • Inbound email audit records when proofs arrive by email
Proof files are not public. Downloads require a signed-in user with access to that org’s proof.

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Retention

During beta, proofs and extraction data stay for the life of the organization unless deleted on request. There is no automatic expiry yet. If your firm needs a proof removed, ask an org admin to delete that proof in product support workflows, or contact support@ledgertime.io.